A board management tool is a software program designed to support and improve governance in your organization. Board members, executive teams, and committees use them to communicate information and conduct business. The most effective board management software lets you create a centralized source of truth, streamline meetings, and be in charge of your organization’s workflow.
A well-designed digital board management system helps board members and administrators to spend less time working manually, such as creating agendas for meetings, creating and sharing board packets and locating misplaced documents. They can also help reduce the risk of cybersecurity-related incidents by removing file sharing methods like email. The most secure boardrooms are outfitted with a solid, secure platform with built-in cyber protection.
Using a digital board portal allows you to organize and manage essential documents in one place, allowing all contributors to locate what they require without having to sift through paper, unwieldy PDF documents on shared drives or send emails that were previously sent out of managing meetings with a board management tool order. Board document management systems give granular access to ensure that vital records can only be accessed by those who need it.
Even the most organized people may find it difficult to put everything in order for the event. Board management tools can simplify meetings by providing a calendar for meetings as well as online private workspaces and video conference integrations. They can also make recording and distribution of minutes of meetings more efficient and help keep track of actions with automated reminders as well as helpful features.