Virtual Data Room Usage

There are a myriad of scenarios where companies can use virtual data rooms to facilitate secure document sharing without the expense of a physical facility. VDRs are usually utilized during due diligence for mergers and acquisitions. However they can also be utilized to share documents between clients, business partners and other stakeholders.

For M&A deals using a virtual data space is ideal since it permits both buyers and sellers buyers to review documentation in one location without having to divulge sensitive information or committing a breach. Investment bankers also utilize VDRs for sharing confidential documents with clients and other parties during M&A or capital raising processes. Technology companies utilize VDRs to share manufacturing and design information across teams throughout the world. Consultants use them to identify trends in large data that can inform corporate strategy.

A VDR can also help cut M&A costs by eliminating the need for printing and travel costs, and by allowing access to documents more easily than could be the case with an actual repository. Additionally, it is simple to alter the storage structure to fit each project and grant restricted access on a document-by-document basis.

Users can access VDRs with their web browsers, meaning they can access documents from anywhere with internet access. Administrators can get comprehensive reports of the activities of users, including who viewed which documents and when they were viewed, as well as the location. This information is not available in physical storage. Access logs only reveal who was logged on and what they did when.