There is no doubt that running a board meeting can be a lengthy and stressful task. Your meetings can turn into a waste of time and productivity when they lack focus, organization or enthusiasm. If you’re looking to hold a an effective board meeting there are some simple things you can do to ensure that your directors are participating actively.
Examine Your Meetings at Least Once a Year
One of the most effective ways to improve your meetings is by gathering feedback. After a few of your meetings you can ask your board members to take two sticky notes and mark “+” on the parts that were successful and “-” on areas that could be improved. Then, ask them to put notes on a poster which they can put near the door, allowing everyone to determine what needs to be altered.
Control Your Time
Keep your meetings as brief as you can in order to ensure you have enough time for actual discussions and decision making. Do not be enticed by the idea of including lengthy reports and “have to” items in your agenda. Consider breaking down the extensive information from your board book into smaller discussion topics. Consider having your directors conduct their own research prior the meeting and bring prepared questions to discuss.
Board meetings are a great way to motivate your team and make them feel excited. Add “mission moments” to the meeting, so that your board members will listen to stories and testimonials about the impact your business has on the lives of people. This is a great motivational boost for the group.