Common Use Cases for Digital Data Room Solutions

Data rooms are cloud-based solutions specially designed for the secure sharing and storage of confidential documents. They typically come with access privileges that are flexible, security controls for versions, and secure annotations. They can also be integrated with a variety of productivity tools, and offer users real-time data on document activity.

Virtually every business can benefit from a digital data room to share and collaborate sensitive documents. However there are a few situations where these tools can be particularly useful.

Startup founders who seek funding could, for example, use a virtual dataroom to share confidential revenue forecasts, IP ownership documents and detailed financial records. Investors can then conduct a thorough due diligence of the business and evaluate its growth potential. It also helps speed up the negotiation process and increase confidence among investors.

M&A transactions often also require the exchange of large volumes of highly-confidential documents. M&A software allows lawyers and other parties interested in the transaction to examine the necessary documents in one location without having to worry about losing or misplacing vital files. M&A software allows users to upload large amounts of files which allows them to speed up the due diligence process.

Additionally lawyers and law practices are often required to comply with strict regulations and protect the confidentiality of their clients’ information. A virtual data room solution allows these businesses to be in compliance with ISO 27001, GDPR, GCP and HIPAA standards by providing secure document security features such as watermarking and access control based on role. It can also aid in improving customer communication by providing the ability to ask questions that are easy to use and useful features like video calls.