Remote meetings are a crucial aspect of collaboration, particularly for teams that are distributed. If you fail to adhere to the proper manners of meeting and protocol, they could be less productive than in-person sessions. Virtual meetings can benefit from many of the same strategies used to make in-person meetings efficient and engaging. Here are 13 ways to run successful remote meetings, according to members of the Forbes Coaches Council:
1. Use an agenda.
Begin the meeting with an agenda in order to keep it focused and avoid getting lost in conversational waffle. If possible, create an agenda with input from attendees and then share it at first.
2. Encourage everyone to speak up.
Some people are reluctant to participate in online meetings due to fear of taking over the conversation or getting interrupted. Consider using a conference call camera and microphone which will remove background noises and amplify all voices equally. Always ask questions or comments at end of the conference to ensure everyone in the room is heard.
3. Prioritize action items and follow-up.
A lot of meetings end with vague action items and no clear follow-up plan. To prevent this from happening, you must decide on the way in which actions will be http://www.boardmeetingonline.net/what-is-board-reporting-software/ documented and followed-up at the beginning of the meeting. Then, review them at the conclusion of the meeting. It’s also a good idea to schedule follow-up one-on-one meetings or a second team meeting within a realistic time frame.