If you’re an in-person or remote worker, effective communication is crucial to your success. Virtual meetings can be difficult to conduct. If you follow the guidelines in this article to improve the efficiency of your meetings.
Engage the attendees throughout the meeting. Begin the meeting by introducing an introduction to the group. For instance ask participants to share their top moments from the week or share a story they found funny. This sets a positive vibe and gives the attendees something to think about prior to diving into agenda items.
At the beginning of the meeting, choose an individual to take notes. It’s easy for participants to lose important information during a distant meeting. Having a person record the discussion can help avoid miscommunication. Encourage everyone to make notes so they can review and apply the information later.
In a virtual environment it can be difficult to keep from interrupting or speaking simultaneously as a person. To avoid this make it easier for people to turn the tables by encouraging the use of “raise your hand” in your virtual meeting software.
End your meeting with clear action items. This will ensure that your team follows the objectives and decisions that you make in your meetings. It’s best to send an overview of the outcomes of the meeting along with actions to be taken within a few days of the end of the meeting. This can be done through sharing a document or sending an email through your meeting software.
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